Executive Assistant Office Coordinator Job at The Larko Group, Dallas, TX

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  • The Larko Group
  • Dallas, TX

Job Description

A leading consulting firm offers a compelling opportunity for a highly capable professional to take on broad, impactful responsibilities within a fast-paced and entrepreneurial setting. The ideal candidate will thrive in a tight-knit, collaborative team and bring strong initiative to managing multiple workstreams with precision and discretion. Serving as a trusted partner to executive leadership, this individual will provide high-level administrative support while also overseeing daily office operations, playing a key role in shaping both the efficiency and culture of the office.

Responsibilities

  • Manage day-to-day office operations, including supply procurement, building management coordination, visitor reception, technology support, and mail distribution.
  • Provide executive support to Executive Leaders through calendar management, travel arrangements, event planning, CRM data entry, invoicing, and expense reporting.
  • Facilitate new hire pre-boarding and onboarding processes to ensure a smooth transition.
  • Coordinate employee offboarding, ensuring compliance and proper documentation.
  • Act as a culture ambassador by fostering a positive, engaging, and inclusive office environment.
  • Identify, implement, and maintain operational best practices across teams.
  • Assist with business development, recruitment, and firm-wide strategic initiatives as needed.
  • Promote and contribute to a high-performing, collaborative, and inclusive workplace culture.
  • Perform additional administrative and operational tasks as assigned.

Ideal Experience

  • A bachelor’s degree from a top academic institution is required.
  • 3 plus years of experience as an Executive Assistant or Office Coordinator at an investment bank, private equity/venture capital, law firm, or management consulting firm.
  • Experience with travel and financial CRM tools.
  • High degree of maturity with the ability to interact with management, team members, and external partners.
  • Ability to successfully work in a collaborative team environment.
  • High degree of maturity with a proven ability to interact with senior executives.
  • Strong Microsoft Word, Excel, Outlook, and PowerPoint with high-quality messaging, structure, and formatting.
  • Responsive to immediate requests and a willingness to jump in when needed.
  • Proven track record of success in high-pressure, time-constrained environments.
  • Excellent written and verbal communication skills, including strong e-mail etiquette.
  • Top-tier organizational skills and attention to detail.
  • Self-starter and entrepreneurial spirit.

#117831

The Larko Group is a premier Staffing & Recruiting firm based in Chicago, with a nationwide reach, for Direct Hire, Temporary-to-Hire, and Temporary/Project jobs. We specialize in Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Manager, Receptionist, General Office, General Labor, Event Support, Project Management, and Customer Service.

Job Tags

Temporary work, Immediate start,

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